Privacy policy
Who we are
IRS Group are a recruitment company registered in England Company No. 13315717.
We provide permanent and temporary recruitment services to clients looking to recruit personnel for their businesses.
Our Address is
Second Floor Offices, 101-103 New Union Street, Coventry CV1 2NT
Our Data Controller can be contacted by email at
admin@irsgroup.co.uk
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Website Users, Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates.
Please note to comply with regualtions we may amend this Privacy Policy from time to time without notice.
If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.
What does this Policy cover?
We at IRS Group Limited take your personal data seriously. This policy sets out the types of personal data that we collect about you it explains:-
- how and why we collect and use your personal data
- how long we keep your personal data for
- when, why and with who we will share your personal data;
- sets out the legal basis we have for using your personal data;
- the effect of refusing to provide the personal data requested;
- the different rights and choices you have when it comes to your personal data; and
- how we may contact you and how you can contact us.
What personal data do we collect about you?
For our Clients; We collect and use only the information necessary to provide you, or people in your organisation with recruitment services
Other data subjects; We collect and use only the information necessary to be able to contact you and pay you for the services you provide.
Candidates; We collect and use only the information necessary to be able to find the best available opportunities and any further information needed to assess your eligibility through the different stages of recruitment. This information includes CVs, identification documents, educational records, work history, employment and references and financial information.
We may also collect sensitive personal data about you, related to your health, diversity information or details of any criminal convictions of. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
Website Users; We collect and use only the information necessary to improve your experience when using our website. This may include how, when and how often you visit us.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages, or during the course of our work with you to ensure that our relationship runs efficiently.
From an agent/third party acting on your behalf. e.g. A Contractor’s Limited Company.
Through publicly available sources. For example;
Job Boards
By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How we use your personal data?
Candidates; We use your personal data to match your skills and experience with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to our client(s). If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner. We may use your data to send you information that you may find interesting such as suggesting other jobs to you.
Clients; We use your personal data to ensure that we can find the right candidates for the opportunities that you may have or for contractual obligations.
Suppliers; We use your personal data to ensure that we can contact you and for contractual obligations.
How long do we keep your personal data for?
We will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors including:
- our contractual obligations and rights in relation to the information collected;
- legal obligation(s) under applicable law to retain data for a period of time;
- statute of limitations under applicable UK law(s);
- disputes;
- if you have made a request to have your information deleted; and
- guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed.
Who do we share your personal data with?
Candidates; We share your personal data with the client who has a vacancy. We do this to determine with the client whether you are a suitable for the available position.
We may also conduct various checks on you to verify the information you have provided. Where we do this we share your information with our appointed background checking company.
Unless you specify otherwise we may share your data with any of our associated third parties – for example our payroll and pension providers – to provide you with the best possible service.
Clients; We share your data with candidates during the course of providing recruitment services to you, and with third parties as part of our contractual relationship.
Suppliers; We share your data third parties as part of our contractual relationship.
What legal basis do we have for using your information?
For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests – we need this information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees, and suppliers.
If you are interviewed and submitted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
Where we need consent for some activities such as contacting candidates about other recruitment-related services we will ask for it. We rely on soft opt-in consent for these activities where you have previously engaged with us by submitting a CV, applying for a job, or registering on our website. This means we take you consent as given unless or until you opt-out. For other types of e-marketing we require your explicit consent.
What happens if you do not provide us with the information we request
or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
Do we make automated decisions concerning you?
We may make automated decisions about you during the assessment stage of the recruitment process. We put assessment candidates through a structured screening process to assess whether each candidate meets the specific criteria for a particular position. These assessments may be fully automated e.g. online pre-screening tests. As these assessments may result in a candidate being deemed not suitable for a position by means of a solely automated assessment, we only undertake this activity with the candidate’s explicit consent. We also carry out personality profiling on candidates with the candidate’s consent.
Do we use Cookies to collect personal data on you?
To provide better service to you on our websites, we use cookies to collect your personal data when you browse. See our cookie policy here for more details.
How do we safeguard your personal data?
We take the security of your data very seriously and have put in place appropriate measures that are designed to prevent unauthorised access to or misuse of your personal data.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
a) The right to be informed about [our] or [my] collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact [us] OR [me] to find out more or to ask any questions using the details in Part 15.
b) The right to access the personal data [we] OR [I] hold about you. Part 13 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by [us] OR [me] is inaccurate or incomplete. Please contact [us] OR [me] using the details in Part 15 to find out more.
d) The right to be forgotten, i.e. the right to ask [us] OR [me] to delete or otherwise dispose of any of your personal data that [we] OR [I] hold. Please contact [us] OR [me] using the details in Part 15 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to [us] OR [me] using your personal data for a particular purpose or purposes.
g) The right to withdraw consent. This means that, if [we are] OR [I am] relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
h) The right to data portability. This means that, if you have provided personal data to [us] OR [me] directly, [we are] OR [I am] using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask [us] OR [me] for a copy of that personal data to re-use with another service or business in many cases.
We’ll respond to any request for information as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, We ask that you please consider your request responsibly before submitting it.
How can you contact us?
Please contact us through our email admin@irsgroup.co.uk or write to us at :-
Requests for information is normally free of charge, but reserve the right to charge a reasonable fee to cover our administrative costs of providing the information for:
- Baseless or excessive/repeated requests, or
- Further copies of the same information.
At any time we may be entitled to refuse to act on the request. You will notified of any charge or refusal by email.
First Published May 2021